Office Manager / Assistant GF part-time (all genders)
- Alfred E. Tiefenbacher
- Hamburg
- Presence / Mobile
- Part time
Your exceptional organizational skills and proactive approach will be pivotal supporting our management team. Serving as their valuable and reliable right-hand you are enabling them to focus on important tasks at hand, ensure efficient communication and smooth functioning of the workplace.
A challenging task
- Takeover and management of medium-sized projects in office management
- Taking on administrative and organisational tasks
- Contact person for external stakeholders and service providers (e.g. landlord, company doctor, occupational safety specialist, insurance broker)
- Coordination of projects (e.g. office remodelling, offer of leased bicycles)
- Occupational health and safety, in particular participation in meetings with external occupational safety specialists and safety officers
- Planning and implementation of campaigns to maintain health (e.g. vaccination appointments, check-ups, blood donation campaign, etc.)
- Coordination of leased vehicles
- Scheduling appointments and travelling for the managing directors, planning company and advisory board meetings and preparing the associated presentations
- Deputising for the assistant managing director
A convincing background
- Vocational training preferable in a professional field such as office administration or other commercial trainings
- Proven experience as an executive assistant or comparable administrative role.
- Exceptional organizational and time management skills with the ability to remain calm and levelheaded in hectic times.
- Excellent verbal and written communication skills in English and German, with strong attention to detail.
- Proficiency in usings MS Office tools (Word, Excel, PowerPoint) and other collaboration software.
- Demonstrated ability to handle sensitive and confidential information with tact and discretion.
- A proactive and self-motivated attitude with the ability to work independently as well as as part of a team.
An exciting environment
You will be working in an internationally successful company in the buzzing heart of Hamburg, directly at the Elbe river. We offer you flexible working hours and the opportunity to work on a mobile basis. In addition, you can look forward to a variety of design and training opportunities, language courses, regular team events and a lot of fun besides work. You can expect a varied job in a motivated and friendly team, an uncomplicated interaction with each other and many opportunities to contribute your own ideas. And we have our own canteen with really delicious food. Come and convince yourself!
You are interested in our company and the position we can offer you?
Then we are looking forwar to your online-application - Just click on "Apply now!".
- Marie-Theres Blumers
- HR Business Partner
